Optical Character Recognition (OCR) in BigMIND

What is OCR?

  • Optical Character Recognition (OCR) is a feature provided by BigMIND that scans the content of images/PDFs and recognizes the characters included in them to simplify the file search process.
  • OCR supports the file extensions listed here.
  • OCR is available for 18 supported languages, which are:
    • Brazilian
    • Chinese
    • Danish
    • Dutch
    • English
    • Finnish
    • French
    • German
    • Hebrew
    • Italian
    • Japanese
    • Korean
    • Norwegian
    • Portuguese
    • Russian
    • Spanish
    • Swedish
    • Turkish

How does BigMIND calculate OCR?

  • OCR is calculated by the number of processed pages by the BigMIND engine.
  • If the user exceeds the OCR quota that their subscription allows, the BigMIND engine will be uploading the remaining files as regular images/PDF documents.
  • If the user is nearly exceeding the OCR quota that his subscription allows, and already exceeded the quota during the processing of a file that contains multiple pages, the BigMIND engine will allow the user to exceed it for the processing file only, and the next file will be added as a regular file.
  • Example: If the user’s quota is 2 pages, and the user uploads a file with 3 pages, the OCR engine will process the all 3 pages. However, the next file will be skipped from the OCR processing and will be uploaded as a regular file.

How to OCR Files

Method 1: Using the BigMIND Desktop Application

  1. Open your BigMIND desktop application.
  2. Click the OCR button.
  3. Select the file/folder which you want to OCR its content from the left-side panel → Click the Add Files/Folders button. The selected file/folder will be moved to the right-side panel → Select the OCR language → Click the Save button.
  4. Give BigMIND desktop software all the needed time to upload the selected file(s).

Method 2: From the BigMIND Web Console

  1. Log in to your BigMIND web console.
  2. From the left-side menu, select Discover.
  3. In the Discover Data page, search for the PDF, JPG or TIF file that you want to OCR it and open it.
  4. Click the Actions button for this opened file → Click the OCR This option.

Export OCR data to a Text file

  • This is a new feature that automatically exports all the OCR content for the selected image/document into a Text file and downloads it to the user’s machine.
  • To export OCR data to a Text file, just open the OCR file from your BigMIND web console → Click the Export OCR data to a Text file icon.

 

Tagged: